CDC Job Descriptions

Program Coordinator
Community Drug Coalition of Lea County

 

GENERAL STATEMENT OF DUTIES

The Program Coordinator is responsible for assisting with administering and coordinating the activities established by the Community Drug Coalition of Lea County (CDC), along with providing office services by utilizing administrative systems, procedures, and policies.  This position is accountable for coordination of office operations and information in order to ensure organizational effectiveness and efficiency.  The Program Coordinator works closely with the CDC Executive Director, Prevention Coordinator, CDC Advisory Board, elected officials, school officials, law enforcement, courts, and other programs and/or organizations deemed necessary to help fight the substance abuse problem that exists in Hobbs. Reports to the Community Drug Coalition Executive Director.

MAIN JOB TASKS AND RESPONSIBILITIES

  • Assist the Executive Director in operations
  • Prepare and manage correspondence, reports and documents
  • Organize meetings, conferences, travel arrangements
  • Take, type and distribute minutes of meetings
  • Answer phone and take messages
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Arrange and confirm appointments
  • Perform research
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Collate information
  • Communicate verbally and in writing to answer inquiries and provide information
  • Distribute information through the use of telephones, mail, and e-mail.
  • Manage office space and ensure operation of office equipment
  • Maintain inventory supply; anticipate needed supplies; place and verify receipt of supplies
  • Complete payroll
  • Complete tax preparation
  • Accounts payable and accounts receivable
  • Contribute to team effort by accomplishing related results as needed
  • Complete other tasks as may be deemed appropriate and necessary by the Executive Director of the CDC and/or the CDC board.
  • Liaison with internal and external contacts
  • Coordinate the flow of information both internally and externally
  • Assist with grant proposals

EXPERIENCE

  • High school diploma required, combination of education and experience may be considered
  • Experience as a secretary or equivalent work, relevant training or qualification
  • Knowledge of administrative and clerical procedures 
  • Experience in operation of computer and office equipment (fax, copier, etc.)
  • Experience in relevant software applications (spreadsheets, word processing)
  • Proven experience in information and communication management
  • Effective problem solving 
  • Effective supply management and inventory control
  • Experience with QuickBooks

KEY COMPETENCIES

  • Verbal and written communication skills
  • Attention to detail
  • Record-keeping and report preparation techniques
  • Confidentiality
  • Planning and organizing
  • Interpersonal skills using tact, patience and courtesy with staff and public
  • Typing and office management skills
  • Time management
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Initiative
  • Reliability
  • Stress tolerance

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to person the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear.  The employee is frequently required to sit, stand, walk, kneel, and use hands and fingers to handle feel or operate objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Prevention Coordinator
Community Drug Coalition of Lea County

General Statement of Duties

Under the supervision of the CDC, the Prevention Assistant shall oversee coordination of all CDC prevention activities within areas of implementation within Lea County.  Duties will include development and coordination of substance abuse prevention among schools, community groups and other agencies.  The Prevention Assistant will also work closely with CDC staff, CDC members, and volunteers on CDC objectives regarding prevention such as events and grant writing.

Essential Functions

  • Overall responsibility for CDC prevention services countywide
  • Coordinate prevention efforts in accordance with the CDC annual program of work and committee initiatives
  • Assists with the planning, implementation, administration and monitoring of the day-to-day prevention activities, policies required to combat substance abuse for the youth in Lea County, and mentoring program
  • Propose initiatives to increase awareness on the dangers of drug and alcohol addiction
    • Implement, facilitate, and monitor countywide school-based mentoring program
    • Implement and manage Bad for You, Bad for Business Program
  • Facilitate prevention programming and presentations, such as Protecting You, Protecting Me
  • Assists communities in Lea County with the implementation of anti-drug/alcohol programs and community awareness with appropriate materials, programs and community meetings
  • Manage prevention campaign by creating necessary materials and disseminating information
  • Create, propose and coordinate prevention events
  • Assist in scheduling of prevention activities
  • Assist in identifying and/or securing funding sources for prevention programs/materials
  • Attend and participate in conferences, meetings and committees as deemed necessary for facilitating and ensuring goals are met as identified by the CDC
  • Collect, analyze, and report data that is relevant to prevention issues and community needs
  • Assist in setting and tracking benchmarks with specific plans and programs to reduce youth alcohol and drug activity in Lea County
  • Maintain prevention supply inventory and purchase items when needed
  • Coordinate training for CDC members, mentoring program members, and benefiting organizations
  • Works closely with the CDC Coordinator, elected officials, school officials, law enforcement, courts and other programs and/or organizations deemed necessary to help fight the substance abuse problem in Lea County
  • Complete other tasks as deemed appropriate and necessary by the CDC Coordinator

Minimum Qualifications

  • Associates degree at minimum, experience will be taken into consideration in lieu of education
  • Demonstrated effective and stable interpersonal relationship with public and staff
  • Knowledge of community programs serving the target population
  • Extensive knowledge of community resources
  • Broad knowledge of the needs, drives and interests of children, youth, and families
  • Basic knowledge of the causes and processes of substance abuse disorder
  • Prevention Specialist or Intern certificate a plus
  • Prior experience with drug/alcohol prevention programs a plus

Skills/Knowledge/Abilities

  • Operation of a computer and assigned software
  • Record keeping and report preparation techniques
  • Effective oral and written communication skills
  • Interpersonal skills using tact, patience and courtesy
  • Typing, accounting, bookkeeping and other office management skills
  • Basic office procedures
  • Maintain filing system
  • Organize information and materials for the public
  • Coordinate arrangements for CDC function and/or community meetings
  • Establish and maintain cooperative and effective working relationships with others
  • Work well independently
  • Meet schedules and time lines
  • Ability to provide public speaking, training and community presentation services.
  • Ability to facilitate meetings
  • Must be able to follow and carry out written and oral instructions quickly and accurately
  • Ability to perform all work rapidly and accurately, meeting all deadlines when applicable
  • Ability to learn, understand and comply with all regulations, policies and procedures
  • Must be able to establish strong and effective working relationships with staff, the target population, community agencies, and the public
  • Ability to serve as a role model to residents including modeling appropriate interpersonal interactions, appearance, demeanor
  • Willingness to continually learn and apply knowledge and willingness to participate in in-service training and development activities
  • Must be dependable and flexible with regards to working hours
  • Ability to pass background investigation. Fingerprinting will be required
  • Must be able to travel frequently both around the Hobbs community and out of town. Proof of satisfactory car insurance and registration is required
  • Must be able to take and pass a substance abuse test

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to person the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear.  The employee is frequently required to sit, stand, walk, kneel, and use hands and fingers to handle feel or operate objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.